Start with a quotation
Clarify rates and terms while the buyer is still comparing options.
Quotation vs invoice - India
Quotation vs invoice: when to estimate and when to bill
Know the difference before you share a PDF — quotations win the deal; invoices collect payment after supply under GST rules.
Quotation vs invoice at a glance
| Point | Quotation | Invoice |
|---|---|---|
| Purpose | Propose price and scope | Request payment for supply |
| Timing | Before the customer decides | After goods or services are provided |
| Commitment | Usually non-binding estimate | Tax and commercial document |
| GST role | May show estimated tax | Records taxable supply |
| Typical share | WhatsApp estimate PDF | Tax invoice / bill copy |
Bill with an invoice
Issue formal billing when the order is confirmed and delivered.
Share the right PDF
Send estimate links on WhatsApp first; invoice after acceptance.
Create professional estimates with professional quotation software.
Quotation vs invoice FAQ
What is the difference between a quotation and an invoice?
A quotation is a price estimate before the sale; an invoice is a tax document that requests payment after goods or services are supplied.
When should I send a quotation instead of an invoice?
Send a quotation while the customer is still deciding price and scope. Issue an invoice after they accept and you deliver or book the work.
Can the same software create both quotation and invoice?
Depending on your industry module, you can create professional quotations as estimates and use billing documents such as invoice or challan when the order proceeds.